Create Asana Free project and assign task deadlines

1. Create account

Go to asana.com and pick the Free plan. Registration uses an email address and takes less than two minutes. Skip this step and every later action stays blocked.

2. Set up workspace

After login click “Create workspace” and enter the company name. The Free plan allows up to 15 users. Skip this step and all data stays private and cannot be shared without later migration effort.

3. Create project

Choose “New project” and pick “Blank”. Name it with the client name plus the year 2026. Without a project there is no central list where tasks can be sorted chronologically.

4. Add tasks with due dates

Click “Add task”, write the title and set the due date. The Free plan shows these dates in list view. Without a date the entries never appear in the calendar view and get overlooked quickly.

5. Add custom fields

Open project settings and add the field “Priority” with values High, Medium, Low. The Free plan allows five such fields. Without this field you cannot filter by urgency later.

6. Invite team members

Click “Share” and enter the colleagues’ email addresses. The Free plan permits comments and edits by invitees. Skip this step and the project remains a single-user board.

7. Schedule recurring review

Create a 15-minute calendar slot every Friday at 4 pm. Open the project there and mark completed tasks. The study “Fünf Hebel für mehr Produktivität” by Stiftung Familienunternehmen from 2026 lists digitalisation as one of five key levers; without regular checks the system loses value fast. This step often fails because the slot is not fixed in the calendar and then gets dropped.